O’Leary explains VBCSD calamity day procedures

By Rob O’Leary - Superintendent - Vandalia-Butler City Schools

With school now in full swing it is once again that time to notify you of our district procedures for canceling, delaying, or dismissing school early for emergencies or severe weather. Recognizing the hardship for families when unexpected schedule changes occur, we make every attempt to make decisions as early as possible.

While we can’t always predict the exact timing of severe weather on our operations, we try to get information relayed through our One Call Now system, on our website and to local radio and television stations immediately after the decision is reached. Our district website will have the most detailed information: www.vbcsd.com at the very top of the district home page. You may also sign up to receive notices on Twitter @Vandaliabutler and push notifications through the VBCSD app for smartphones.

Please make sure that you report any change in your primary telephone number to your child’s school or make the change through the PowerSchool Parent Log-in, so that we may contact you in the event of an emergency situation. Sometimes there is a delay between our call to news/radio stations and the actual posting of the information. You are encouraged to check more than one station if the weather is questionable.


In the event of a two-hour delay, all students including preschool and kindergarten will report on the schedule outlined below. B.A.S.E. childcare will be available for registered students from 8:30 a.m. until the start of school. In the event that school is canceled after the announcement of a two-hour delay, the B.A.S.E. program will be closed.

Two-hour delay start schedule:

Butler High School: 9:45 a.m. (Exam weeks create exceptions)

Morton Middle School: 9:30 a.m.

Smith Middle School: 10:30 a.m.

Demmitt Elementary (grades 1-3) 11:00 a.m.

Helke Elementary (grades 1-3) 11:00 a.m.

A.M. Kindergarten 11:00 a.m. – 12:50 p.m.

P.M. Kindergarten 1:40 p.m. – 3:30 p.m.

A.M. Preschool 11:15 a.m. – 12:45 p.m.

P.M. Preschool 1:45 – 3:15 p.m.

CTC 9:40 a.m.

ESC East 10:05 a.m.

ESC West 9:45 a.m.

Bus transportation will be delayed two hours including buses for PRIVATE/PAROCHIAL SCHOOLS, with the exception of bus transportation for P.M. kindergarten, which will run one hour later than normally scheduled. Dismissal times remain unchanged.


In the rare event that weather conditions deteriorate during the course of the day and an early dismissal is warranted, parents will receive a phone notification as noted above.

In the event of an early dismissal there will be no B.A.S.E.


School closings affect ALL VANDALIA-BUTLER SCHOOLS, B.A.S.E. PROGRAM, AND BUSES. Transportation WILL NOT BE PROVIDED TO AND FROM PRIVATE/PAROCHIAL SCHOOLS ON DAYS THAT VANDALIA-BUTLER SCHOOLS ANNOUNCE A SCHOOL CLOSING. Weather conditions for afternoon and evening activities will be evaluated by mid-afternoon and cancellations or changes will be announced.

Safety of your child is the number one consideration when we make the decision to close, delay, or dismiss school early. We utilize information from public safety sources; firsthand driving of roads; the amount of snow, ice, or fog; and weather forecasts and alerts, among other factors. Thank you in advance for your help with these schedule changes as they occur.


By Rob O’Leary


Vandalia-Butler City Schools

Rob O’Leary is the Superintendent of the Vandalia-Butler City Schools. Reach him at (937) 415-6415 or by email at robert.oleary@vbcsd.com.

Rob O’Leary is the Superintendent of the Vandalia-Butler City Schools. Reach him at (937) 415-6415 or by email at robert.oleary@vbcsd.com.