VANDALIA — The Vandalia City Council gave the final approval of a new schedule of fees for permits and inspections at Monday’s regular meeting.
The ordinance, adopted in its second reading, will result in an approximate three percent increase in the city’s Development and Engineering Services Department, the first increase since 2007. The department oversees building permits, land development fees, and other miscellaneous permits.
City Manager Jon Crusey said that the fees will make Vandalia’s fees similar to that of surrounding communities.
“…fees were adjusted to cover inspection costs,” wrote Crusey in a memorandum recommending the increase. “The increase will make our fees more in line with the average of our surrounding jurisdictions.”
Crusey said the city hopes to re-evaluate fees on a more regular basis “to remain comparable within the region.”
In other items, the Council granted a fifth extension of the due diligence period to representatives of the proposed Project Lakota for the purchase of 19.6 acres and a 5.2 acre option in Stonequarry Crossings. The extension, which expires December 31, continues a right-of-first-refusal clause that allows the city to continue to market the property to potential developers.
Project Lakota representatives would have 30 days to commit to purchasing the property if the city receives an offer on the property from another party. In that case, if Project Lakota does not purchase the property, the city would be able to sell the property to the interested third party.
Assistant City Manager Greg Shackelford said in a memorandum supporting the extension that Project Lakota is “currently planning to complete their due diligence on the prospective site(s)” in the fourth quarter of 2015.
In other action, City Council approved resolutions that:
- Waived the formal bidding process and authorized the purchase of a one ton cab and chassis for the Public Works Department from Bob Ross Auto Group at the state bid price of $28,852 and declared a 2000 truck to be surplus property;
- Authorized the purchase of the dump body and hydraulic equipment for the truck from J. W. Devers & Sons, Inc. at the lowest bid price of $25,895 and declared the current equipment to be surplus;
- Awarded the bid for playground safety surface repairs at Helke, Robinette, and Victory Parks to Fibar Group, LLC at the lowest and best bid price of $46,445;
- Awarded the bid for asphalt repair work at the Vandalia Sports Complex to A To Z Contractors, Inc. at the lowest and best bid price of $37,949.14;
- Approved cumulative purchases above $10,000 annually to DH Productions for the editing and production of the City’s videos Focus Vandalia and Vandalia By the Way;
- Approved cumulative purchases above $10,000 to InnoMark Communications, LLC for printing of the City’s “At the Crossroads” newsletter and the “at the Rec” program guide.
During the City Manager’s report, Crusey noted that City offices would be closed on Monday, September 7 in observance of Labor Day. The Recreation Center will be open from 7 a.m. to noon for the fitness area, gymnasium, and track only.
Because of the Labor Day holiday, the next regular Vandalia City Council meeting will be held on Tuesday, September 8 at 7 p.m.
Crusey also reminded the audience that the Council will continue a retreat on Wednesday, August 19 at 6 p.m. in the large conference room of the Municipal Building. The retreat is a continuation of the July 25 retreat to view ongoing/completed capital projects as well as programmed capital projects and to receive a presentation regarding areas of operation within the Parks and Recreation department.