VANDALIA — The Vandalia-Butler Board of Education office could be moving into their new home sooner than expected.
That news was one of the items discussed at Monday’s work session.
Mark Barhorst, Director of Human Resources and Operations for the school district, told the Board that the library construction project is ahead of schedule and that library officials expect to hold a ribbon cutting on November 1.
The district offices are going to relocate into the building currently housing the library after renovation. To facilitate that project, Barhorst recommended the Board approve a contract not to exceed $60,000 for architectural and engineering design with Freytag and Associates. Action on his recommendation is expected at the regular business meeting on August 23.
“It would cost approximately $750,000 to do everything we want to do but we don’t have that much money to spend,” said Barhorst.
He recommended the district get a base bid of absolute necessities for the work space, offices, and HVAC work with other options to consider.
“We want to put in there what is best value and best long term benefit to school district,” he said.
Barhorst also told the Board about a potential agreement with the City of Vandalia for joint use of the city’s existing tennis courts at Helke Park.
The courts at the high school need significant repair that require them to be torn out and rebuilt at an estimated cost of $170,000. The courts have cracks so deep and wide that the Butler tennis teams spent last season playing home matches at an indoor facility in Dayton.
The agreement with Vandalia will allow the high school teams to share the existing nine courts at Helke Park while sharing expenses evenly with the city. Those expenses will include an up-front cost of $20-25,000 for repairs and resurfacing of the courts, including giving the courts Butler’s school colors of purple and gold.
The city will agree to give the Butler tennis programs priority during practice and matches while maintaining courts for the public to play on.
The details of the shared services agreement are still being ironed out but officials from both the city and the school district expect the agreement to be completed soon.
In other matters, Treasurer Eric Beavers presented the Board with a preliminary year-end financial report that showed the district with revenues of $34.5 million for the year versus a forecast of $33.7 million. The additional revenue was due to property tax allocation of nearly $1 million higher than expected.
On the flip side, expenses for the year currently sit at $32.6 million versus $34.3 million that was forecast, a difference of $1.7 million. Beavers noted that some expenses are still to come in, including that for the state-mandated College Credit Plus.
The district also took steps to begin an update of its strategic plan. The Board approved an agreement with Strategic Leadership Associates for consultation in that process. They also approved a special meeting for Monday, August 29 at 6:30 p.m. for the Strategic Plan Kickoff. That meeting will be held in the Morton Middle School cafeteria.
Reach Darrell Wacker at 937-684-8983 or on Twitter @VandaliaDrummer.